Microsoft Outlook 2011 Search Not Working Mac
Aug 01, 2016 SOLVED: Outlook 2016 - Search not working. The folder mentioned in the video is located at: /Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles. Jan 19, 2015 Fixed: Outlook 2011 Search not working We had this issue surface in my company, most were able to be fixed by reindexing the drive but we had a few that nothing seemed to work. So after a bit of digging it was determined to be a permission issue on the /Applications/Microsoft Office 2011 folder. Oct 28, 2013 After rebuilding the Outlook for Mac 2011 database with the MS DB utility outlook does not display any results when using any filter. All the results in Smart Folders are missing now. Office for Mac has been reinstalled since the first installation did not work properly from the beginning - sync services were not available.
Summary
This article describes some useful tools for Microsoft Outlook for Mac.
More information
Outlook Search Repair
The Outlook Search Repair tool repairs search results within Outlook.
Important
Due to some changes in macOS Mojave, this tool no longer works in 10.14 and higher. If you are on macOS Mojave (10.14), you can follow the steps below to reindex Spotlight for Outlook for Mac.
Choose Apple menu, then System Preferences, and then Spotlight.
Select the Privacy tab.
In Finder:
On the Go menu, select Go to Folder..
Copy and paste the following location into the 'Go to the folder:' dialog box and select Go:
~/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/
Drag the 'Main Profile' folder to the Privacy tab. Once added, remove the folder, and Spotlight will re-index the folder.
You must perform this step for any additional profile folders you have.
See the following article from Apple to learn more: How to rebuild the Spotlight index on your Mac.
When to use the tool
Use this tool if search results within Outlook show nothing or return older items only. For example, if you search for an email message that you already have open and that message isn't displayed in the search results.
How to use the tool
Download and open the Outlook Search Repair tool.
Follow the instructions.
Note The tool searches for duplicate installations of Outlook. If no duplicates are detected, go to step 3. If duplicates are detected, remove the duplicate Outlook installations, and then restart the system. After your system is restarted, the Outlook Search Repair tool may reopen. If it does reopen, exit and restart the tool.
Select Reindex.
Note The Outlook Search Repair tool displays a 'Reindexing, please wait' message while it works. Wait for this process to finish. This may require an hour or more, depending on the size of your Outlook profile. Outlook doesn't have to be open when the repair occurs. A spotlight search will be slower and may not finish while the index is being repaired.
Exit the Outlook Search Repair tool when you receive the following message after the repair is completed:
Done! Reindexing has completed!
OutlookResetPreferences
The Outlook Reset Preferences tool resets all Outlook preferences to their default settings.
When to use the tool
Use this tool to reset any customizations that you've made to Outlook by using the Preferences option on the Outlook menu. This tool also stores the settings for the Outlook window size and position. This tool shouldn't be needed most of the time. But it can be useful.
Note The Outlook Preferences file doesn't contain all the preferences for the application. Also, resetting Outlook preferences doesn't remove email messages or account settings.
How to use the tool
- Download and open the Outlook Reset Preferences tool.
- Click the Reset Now! button. This closes Outlook if it's open, and then resets the preferences to their default settings.
- Exit the Outlook Reset Preferences tool.
SetDefaultMailApp
The Default Mail Application tool lets you easily make Outlook the default mail application.
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When to use the tool
Use this tool if you want Outlook to open a new email message when you click a mailto: link in an email message or on a website. Selecting a mailto: link opens the default email application. Outlook isn't the default email application until you change that setting.
How to use the tool
- Download and open the Default Mail Application tool.
- In the Default Mail Application dialog box, select com.microsoft.outlook, and then click Make Default.
- Exit the Default Mail Application tool.
ResetRecentAddresses
The Reset Recent Addresses tool lets you reset recent addresses that Outlook stores. This tool deletes all recent addresses instead of you having to manually delete addresses one at a time.
When to use the tool
When you compose an email message and add people on the To, Cc, or Bcc line, Outlook suggests names as you type characters. The list of names that Outlook uses is a combination of stored contacts, the company directory, and recent contacts. Recent contacts have an 'X' character next to each name. Without this tool, you have to click the 'X' on each contact to remove that contact from the Recent Address List. The Reset Recent Addresses tool cleans out all recent addresses at the same time.
How to use the tool
- Download and open the ResetRecentAddresses tool.
- Click the Reset Now! button.
- Exit the Reset Outlook Recent Addresses tool.
When you open Outlook 2011 for Mac, the program is in Mail view. While Outlook 2011 for Mac is running, you can always see how many unread e-mail messages you have by glancing at Outlook’s dock icon and looking for the number bubble. Even when you press Command-Tab to switch applications, you see the bubble.
Outlook also tells you how many unread messages you have in a folder or Inbox in the folder pane:
Setup Outlook 2011 Mac
Viewing the default Mail view in Outlook 2011 for Mac
Outlook 2011 introduces two new concepts to viewing your mail. The default view has both of these features turned on:
Grouped Folders: Notice the organization of the folders. In this new arrangement, immediately beneath the Inbox you find On My Computer. If you have more than one account in your Identity, folders with similar names are grouped together.
Arranged by Conversations: Messages are arranged by threaded conversations, meaning that all the messages regarding the same subject are grouped together.
The default view setting is for message bodies to be displayed to the right of the list of messages, with the newest message threads shown at the top of the message list, which lies between the folder list and the message body. The subject of the message displays in bold if there are unread messages in the conversation. Messages that have been read are displayed in normal (not bold) font.
Outlook 2011 Mac Update
Switching to folder/subfolder arrangement in Outlook 2011 for Mac
To use the traditional folder/subfolder arrangement for your folder list, you have only one setting to change. Choose Outlook→Preferences from the menu bar. In the Preferences dialog, find the Personal Settings group and click General. On mac after microsoft office installer.pkg. In the Folder List group, deselect the check box labeled Group Similar Folders, such as Inboxes, from Different Accounts. Notice that folders under the On My Computer heading (meaning they’re not on the server, but saved locally on your Mac) are now segregated from the Inbox in traditional folders with subfolders.